NightPOS — Smart Business Management

NightPOS is a comprehensive, cloud-ready business management platform designed for modern retail, restaurant, cafe, nightclub, and service businesses. It provides seamless data flow across every department — from the cashier terminal to accounting, inventory, and HR — in a single unified system.

Restaurant	Cafe / Bar	Retail	Pharmacy
Nightclub	Warehouse	Service	Multi-Branch

What Makes NightPOS Different

• All-in-one platform — POS + Inventory + CRM + Accounting + HR in a single system

• Cloud-ready SaaS — deploy in the cloud or on-premise

• Multi-branch control — real-time centralized management across all locations

• Restaurant-grade — floor plan design, table management, and kitchen order routing

• Hardware integration — barcode scanning, label printing, fiscal printers, payment terminals

• Mobile & tablet responsive — manage your business from anywhere

• Enterprise security — role-based access control and complete audit trails

Introduce to NightPOS

Getting Started

Opening the POS — Cashier Login

Open a web browser and navigate to your NightPOS URL. The cashier login screen appears automatically with two login modes:

Tab	Who uses it	How to log in
Normal	Managers and admin users	Enter your Email and Password, then tap Log in
Staff	POS cashiers with a PIN	Enter your numeric Staff PIN, then tap Log in

Tip

For daily cashier use, set up staff PIN accounts via Point of Sale → Configuration → Employees. PINs are faster to enter on a touchscreen.

Back-Office (Admin) Login

For configuration, reporting, and settings, use the Normal tab with your admin credentials. Admin access is intended for configuration and reporting only. For day-to-day cashiering, use a dedicated cashier PIN account.

Staff Login Types

NightPOS supports two types of staff accounts:

• Manager / Admin — full access to settings, reports, and all modules

• Cashier PIN — restricted to POS sales only; no access to configuration

POS Dashboard

After logging in, you land on the NightPOS home screen showing all available apps. Click Point of Sale to manage registers.

The POS Dashboard shows all configured registers with their current status:

• Open Register — no session is running; click to create a new session and set the opening cash balance

• Continue Selling — a session is already active; click to resume

The top navigation bar provides access to:

Menu	Purpose
Dashboard	Return to the POS register list at any time
Orders	View all past and current POS orders
Products	Manage items available in the POS
Reporting	Sales reports, session summaries, and statistics
Configuration	POS settings, floor plans, printers, employees, and product categories

POS Essential

POS Screen Overview

The live POS interface is divided into clear areas:

Area	Description
Top navigation	Tables / Register / Orders tabs, active table badge, search bar, and menu (☰)
Left panel — Order lines	Current order: qty, product name, and price per line; total at the bottom
Right panel — Product grid	Browse and tap products by category tab; products show photos and prices
Bottom-left bar	Customer name, Note, Course, and extra actions menu (⋮)
Bottom-right	New (new order) and the Payment button to complete the transaction

Adding Products to an Order

1. Tap a category tab on the product grid to filter products.

2. Tap a product tile — it is added to the order with quantity 1.

3. To change quantity: tap the order line, then use the numpad or press + / −.

4. To remove a line: select it and press the delete key or reduce quantity to 0.

Modifiers & Variants

Some products have modifiers (e.g., size, add-ons). When added to an order, a popup appears for you to select the variant options before confirming.

Discounts & Price Changes

• Apply a percentage discount or a fixed price override on any order line.

• Manager PIN may be required for discounts above a configured threshold.

Payment

1. Tap Payment (purple button, bottom-right).

2. Select the payment method: Cash, Card, QR Code, or Split.

3. For cash payments, enter the amount tendered — the system calculates change automatically.

4. Tap Validate to complete the transaction and print the receipt.

Receipts

• Receipts are printed automatically after payment validation.

• Customers can also receive a digital receipt by email if their email is on record.

• Reprints are available via Orders.

Cancelling & Refunds

Cancel an order (before payment)

Select the order and tap Delete Order or reduce all quantities to zero.

Refund a paid order

1. Go to Orders and find the original transaction.

2. Tap Return and select which items to refund.

3. Choose the refund method and confirm.

Closing a POS Session

1. Open the hamburger menu (☰) and tap Close.

2. Enter the actual closing cash count.

3. Review the session summary (sales, payments, discrepancies).

4. Tap Close Session to finalize.

Table & Floor Management (Restaurant Mode)

NightPOS includes full restaurant management with an interactive floor plan:

• Drag-and-drop floor plan editor — design your dining area layout

• Color-coded table status — Available, Occupied, Reserved

• Order splitting and merging — flexible for large parties

• Course-based ordering — for fine dining service

• Table transfer — move orders between tables easily

• Kitchen display system (KDS) — integration for kitchen order routing

Platform Overview

System Modules

NightPOS is built on a modular architecture. Start with core POS and scale to a full ERP:

Module	Key Capabilities
Point of Sale	Multi-terminal POS, offline mode, session management, cashier accountability
Inventory	Real-time stock, multi-warehouse, barcode scanning, automated reorder
CRM	Sales pipeline, customer history, lead management, marketing integration
Accounting	Thai localization, real-time P&L, invoicing, tax management
HR & Payroll	Employee records, attendance, leave management, payroll processing
Purchasing	Purchase orders, vendor management, GRN, 3-way matching
Manufacturing	Bills of materials, production orders, work orders, quality control
E-Commerce & Website	Online store, CMS, SEO, integrated with POS inventory

Security & Access Control

• Granular role-based access control (RBAC) — configurable per module and per action

• Cashier mode — restricts POS staff to sales-only functions

• Manager PIN override — for discounts, refunds, and session close

• Two-factor authentication (2FA) — for admin accounts

• Complete audit trail — all user actions logged with non-repudiation

• Data encryption — HTTPS/TLS 1.3 in transit; database encryption at rest

• GDPR-compliant — customer data export and deletion tools

Contact & Support

Website: https://www.nightpos.com

Live Demo: https://soho.nightpos.com

Support: support@nightpos.com

© 2025 NightPOS · Smart Business Management Platform · All Rights Reserved